How it works
Each person sees the information appropriate to their part of the exhibition. Each desk can see the information left by the people who worked there before.
The journey below shows a Gallery-style exhibition with tracked work. Pop Ups can leave out the stages they do not use →
The organisation sets the exhibition policies and issues the call to exhibit, including the rules and entry form. Artists who wish to take part submit their work details and pay any entry fee; no separate response is required from those who do not. Volunteers provide availability, the Art Exhibition Administrator (or a rota administrator they delegate to) prepares the rota, and accepted data can feed organised label production.
Receiving volunteers find each artist and work through that artist’s expected pieces, recording receipt and acceptance or rejection decisions and ensuring each accepted work is labelled as required.
Placement and hanging are decided in the usual way, by a named curator or by whoever is doing the job on the day; the curator also produces the printed labels. Exhibity records artwork locations only when the scale or number of spaces makes that useful; artists can see the location if the organisation shares it. Where an artist has offered a reserve piece, it can be put up in the space one of their own works leaves when it sells.
The Sales Desk keeps recent sales, handover notes, artwork search and awaiting-collection information in view. The existing POS processes payment.
Unsold work is returned to artists and sold work is handed to buyers against their receipt, even when both kinds of collection are taking place at the same time.
The completed sales record provides the figures for commission and artist payout, helping the organisation bring the exhibition accounts to a tidy close.
Kept in Exhibity
Done in the familiar way
See the organisational view