Rota
Matching volunteer availability to sessions, if your organisation delegates this rather than the exhibition administrator doing it directly.
For volunteers
You’ve been asked to help.
Here’s what to expect.
Exhibity is the online record an art organisation uses to run its exhibitions. Someone there has asked you to take on a volunteer role, which is why you’ve had—or are about to have—a short email asking you to sign in.
Getting started
Someone at the organisation switched your access on.
Access to Exhibity has to be granted by someone at the organisation—its administrator, or whoever is running the exhibition—before you can sign in. That’s what the email is: a sign that your role has been set up and is waiting for you.
There’s nothing to arrange on your side beyond that. No form to fill in and no details to provide—just sign in using the email address the invitation was sent to.
How to know it’s genuine
Four things a real invitation always has.
It names your organisation and your role. The email says which art organisation is inviting you, and what you’ll be doing there.
It uses one exact email address. Sign in with the address the invitation was sent to. You’re never asked to invent a password anywhere else, and never asked for payment details.
You are never billed. Only the organisation using Exhibity is ever charged for it—never you, not for signing in, not ever.
Not sure? Ask whoever at the organisation is meant to have arranged it. That’s always the simplest way to check.
The volunteer roles
A light tour—one line each.
These are the operational roles a volunteer might be asked to take on. Each applies to one exhibition at a time, not a standing commitment.
See how the whole exhibition runs, start to finish →Receiving
Checking artwork in as it arrives.
Curation
Deciding what goes where, hanging the show, and producing the printed labels.
Sales
Running the desk while the exhibition is open, including handing buyers what they've bought.
Collection
Returning unsold work to artists once the exhibition closes.
Payout
Handling what's owed to artists once the show closes.
After you sign in
Nothing more is needed from you.
Once you’ve signed in, the organisation finishes setting up your role. It will be ready and waiting the next time you sign in.
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